Primary Duties:

Before the meeting:
• Tear your ballot into the separate pieces to have them ready for use at the appropriate times.
• Silence or turn off all cell phones, pagers, beepers, etc. that would otherwise distract the meeting.

During the meeting:
• As each person is called to the lectern, keep applauding until the handshake is complete.
• Give written feedback to anyone but especially the prepared manual speakers and the Toastmaster. The feedback should include both things done well and something to improve upon.
• When called for, vote for "the best" (e.g. speaker, evaluator and/or table topics speaker).

Primary Duties:

During the meeting:
• Upon arrival at the lectern, shake hands with whomever introduced you.
• Near the beginning of your speech, acknowledge the audience in the standard Toastmasters manner: "Mister/Madame X-Master, Fellow Toastmasters and Guests".
• Speak like you are having a conversation with the audience.
• Project your voice.
• Use voice inflection.
• Enunciate your words clearly.
• Use facial gestures.
• Make eye contact with everyone.
• Smile often.
• Show interest in your topic.
• Move your feet around a bit.
• Use hand and arm gestures.
• Never apologize for anything during your speech.
• Never say "Thank You" to the audience at the end of your speech.
• At the conclusion of your speech, turn to whomever introduced you and say the appropriate "mister/madame role-X" (where "role-X" is the role of the person that introduced you).
• Before leaving the lectern, shake hands with whomever introduced you.

Primary Duties:

During the meeting:
• This role requires a totally different mode of meeting participation. You must go into a pure "listening" mode.
• Determine which speakers want to receive an audible sound for each audible pause made by the speakers.
• Use this template to track the number and types of word pauses made by the speakers.
• Listen carefully for catching sentence "blenders" such as: "And", "So", "But", "Okay" and "At this point".
• When called upon, give your report.
• Determine if you should include guests in your verbal report.

After the meeting:
• Give your report form to the club Secretary.

Primary Duties:

During the meeting:
• Analyze the entire meeting: start/stop on time, facilities, supplies, all speakers, audience, role players, etc.
• Use this template to record your evaluation of the entire meeting.
• Introduce the persons giving manual speech evaluations. Be sure to mention whose speech is being evaluated.
• For the meeting evaluation, give the good points about the meeting and the things that could be improved.
• Call for a report for these roles:
• Ah Counter
• Grammarian
• Word Master

After the meeting:
• Give your report information to the club Secretary.

Primary Duties:

During the meeting:
• Use this template to track the incorrect usage of grammar by all persons in the meeting.
• Using the same form indicated above, track, by speaker, the usage of correct yet unusual and/or interesting usage of grammar (e.g. phrases).
• When called upon, give your report.
• Determine if you should include guests in your verbal report.

After the meeting:
• Give your report form to the club Secretary.

Primary Duties:

Before the meeting:
• Prepare to fill these roles that require pre-meeting preparation:
  • Toastmaster
  • Word Master
  • Joke Master
  • Toastmaster Minute
  • Manual Speaker
  • Table Topics Master

During the meeting:
• Fill in the role as designated by the Toastmaster

After the meeting:
• If applicable for the role, give your report form to the club Secretary.

Primary Duties:

Before the meeting:
• Find a joke or two that will (hopefully) make the audience members laugh.
  Note: make sure the joke is rated G or PG and most likely will not offend anyone present.

During the meeting:
• Tell your joke near the beginning of the meeting to get everyone relaxed and in a good mood.

Primary Duties:

Before the meeting:
• Select which manual speech project you will do. Study it and prepare your speech.
• At least two days before the meeting, send to the Toastmaster your selected speech number, speech book, speech title and how you want to be introduced.

During the meeting:
• Begin your speech with something that grabs the attention of the audience and leads into what your speech will be about.
• In your speech, tell the audience what you are going to tell them, then tell them, then at the end tell the audience what you told them.
• If you use humor, get the first laugh early in your speech. Then try to leave them laughing at the end.
• See the section for all speakers for further speaking tips.
• For the Ice Breaker speech, being outside the 4 - 6 minute time range will NOT disqualify the speaker from the voting for best speaker. The original club members were given six months grace for this.

After the meeting:
• Discuss your evaluation with your evaluator.
• Have the club VP of Education (or club President if the VPE is not available) initial your speech manual on the appropriate page.

Primary Duties:

Before the meeting:
• Contact the speaker whose speech you will evaluate. Find out which project the speaker will give. Ask if the speaker would like the evaluation to include anything special.
• Review the manual speech project you will evaluate.
• Please review this list of tips for giving an effectve evaluation.

During the meeting:
• Listen to the assigned manual speech and evaluate it based on the guidelines in the manual.
• When called upon, give the evaluation.
• Consider the speaking experience of the person when formulating what you will say during the oral evaluation. For example, an Ice Breaker speech is handled more gently than a speech by someone with an ATM.
• Tell the strong points of the speaker and of the speech.
• Keep your language positive so as to motivate the speaker to want to do another speech.
• Always, ALWAYS, say at least one or two specific things that the speaker can do to improve upon with future speeches.
• End your evaluation with a positive note that motivates the speaker to want to speak again.
• Please try not to end your evaluation with the worn-out and pointless phrases "Thank you" or "I look forward to your next speech".

After the meeting:
• Discuss your evaluation with your speaker. Ask what you could have done to make the evaluation more effective for the speaker. This is one way you learn to be a more effective evaluator.

Primary Duties:

During the meeting:
• Listen for key things said during the meeting, particularly in the manual speeches.
• When called upon (near the end of the meeting), phrase your key points as questions to the general audience.
  Note: If the meeting is running late, your role may get skipped.

Primary Duties:

Before the meeting:
• Keep in mind the goals of the Table Topics Master:
  • Keep the meeting on schedule. Thus, you need to determine how many Table Topics Speakers can be called based on the amount of time available.
    Note: For the normal two-speaker/two-evaluator meeting, 20 minutes is needed after Table Topics to complete the meeting.
  • Strive to see that every club member present gets to speak in some capacity during the entire meeting.
  • Make the entire table topics session fun, lively, light-hearted and memorable.
• Determine your general topic, subject or theme.
  Note: You might be limited to a particular theme set for the meeting.
• Determine what questions you want to ask. Make them something people can actually speak to instead of trying to stump the selected speakers.
• If any guests are present, ask them if they would like to be called upon as a table topic speaker.

During the meeting:
• Explain the topic/subject/theme to the audience before asking your questions.
• Make a list, in the order of who you want to call upon, based on the following criteria:
• Guests who indicated they are willing to participate in Table Topics.
• Members not serving any role during the meeting.
• Attempt to not call on the persons serving these roles (in order):
  • Speaker Evaluator
  • Toastmaster
  • Prepared Speaker
• Ask your question before you call the name of a person. This forces everyone to listen to your question.

After the meeting:
• Thank any guests who participated as a Table Topics Speaker.

Primary Duties:

During the meeting:
• If possible, speak to the question you were asked. If you cannot speak to it, go with a similar tangent.
• You do not need to start talking immediately. You can take up to 30 seconds to ponder your response.
• Attempt to have an opening, body and closing in your response, just like a manual speech. That is how you would be judged during a Table Topics speech contest.

Primary Duties:

Before the meeting:
• Determine the time limits for all manual speeches to be given in the meeting.

During the meeting:
• Sit in a position so as to be easily visible to all speakers.
• Use this template to track the length of time each speaker spoke.
• Begin timing when the speaker either utters the first word, or, makes some gesture (e.g. a bow, waving of arms, etc.) towards the audience.
• When you display a color card or light, keep it showing until either the next color is to be shown, or, the speaker finishes.
• You may be called by the Toastmaster to indicate whether or not the speakers about to be voted on qualified per their time limits. At that point, merely indicate YES or NO (and if NO, which speaker(s) did not qualify).
  NOTE: Since the original club members were given six months grace for their Ice Breaker speeches, all Ice Breaker speeches are exempt from being disqualified due to time limits.
• Assist the Toastmaster and Table Topics Master in keeping the meeting on time. The general rule of thumb is that 18 minutes should be allotted for the general evaluation section of this meeting with two speech evaluators. Adjust that time if there are more or less speech evaluators or anything else unusual that needs to be handled.
• When called to give your full report, tell the times used by all of the appropriate speakers. These include:
• Toastmaster Minute
• Manual Speaker
• Table Topics Speakers
• Manual Speech Evaluators

After the meeting:
• Give your report form to the club Secretary.

Primary Duties:

Before the meeting:
• The next meeting is yours. Own it. You are responsible for all changes as to who is doing the roles.
• Study this meeting flowchart to understand how the meeting should be run.
• For the prepared speeches, ask the speakers for their speech project (ie. manual and number), speech time limits, speech title, and introduction.
• Use this speech project objectives file to get the objectives for the speeches to be given during the meeting.
• Assure all role players are aware of their roles. This is particularly true for the ones that need to prepare before the meeting which include:
  • Toastmaster Minute
  • Joke Master
  • Word Master
  • Speakers
  • Table Topics Master
• Use this template prepare the meeting agenda. The agenda should contain all pertinent meeting information such as:
  • Club name, contact information and/or website.
  • Meeting date, time and place.
  • Meeting theme (if applicable)
  • Names of all persons playing roles.
  • Speech title, project manual and number, time limits and objectives.
• A day or two before the meeting, send the agenda to all members.
• Bring hard copies of the agenda to the meeting (for guests).

During the meeting:
• Run the entire non-business portion of the meeting.
• Handle all role substitutions that arise. If necessary, you can even get someone to fill in at the start of the meeting.
• Strive to keep the meeting running smoothly and on time.
• Be responsible for the meeting's flow. Set the tone and pace for the meeting.
• If any guests are present, have these role players explain the duties of their role:
  • Timer
  • Ah Counter
  • Grammarian
  • Table Topics Master
  • General Evaluator
• At the appropriate time, have the following role players come to the lectern to perform their duties (they need not give an explanation of duties, even if guests are present):
• Joke Master
• Toastmaster Minute
• Manual Speaker
• Vote Counter
• Quiz Master
• Introduce the speakers. If possible, try to memorize/say the introduction rather than read it.
• An article to see: Introducing the Next Speaker (web link)
• If the speaker is well known by all in the audience, then introduce the speaker by briefly telling what the speaker's objective is and/or how listening to it will benefit the audience
• When introducing a speaker, give the speech title and the speech time limits.

After the meeting:
• Congratulate and thank the speakers.

Primary Duties:

Before the meeting:
• Research some Toastmasters topic that can be shared in one minute.
  Note: the topic should be something not normally heard in each Toastmasters meeting.
• Accompanying handouts are certainly welcome.

During the meeting:
• Share with the audience the Toastmasters topic you brought to the meeting.

Primary Duties:

Before the meeting:
• Assure all audience members have a blank ballot form.
• Assure that the winner ribbons are available.

During the meeting:
• Receive the feedback slips for the various speakers.
• Receive and count the ballots for each role voted on during the meeting.
• If a tie occurs, do not tell anyone. However, you cast the deciding vote, even if it means that you get two votes. This is only in the case of a tie.
• Announce the names of the winners when called upon to do so.
• Only announce the names of the winners for each category voted on. Keep silent on the vote count, or comments about a vote being close.

After the meeting:
• Give your report form to the club Secretary.
• Give the feedback slips to the appropriate speakers.
• Dispose of the ballots.

Primary Duties:

Before the meeting:
• Select a word that can easily be used in a typical Toastmasters meeting.
• Print/write your word on a sheet of paper using as large of letters as possible so everyone can easily read it.
• Include on your sheet of paper the definition of the word. Also make it readable to all audience members.
• If possible, add a sentence on the sheet of paper that is an example of the usage of your selected word.
• Bring tape or tacks with you so you can quickly post your word.
• Post your word in two places -- one that the audience can always see and one that the speaker can see.

During the meeting:
• Use this template to track the number of times each speaker used the Word of the Day.
• To save time in the meeting, you can post your word in the appropriate place(s) just before the meeting begins.
• When called by the Toastmaster near the beginning of the meeting, present your word to the audience. Be sure to give an example sentence using your word.

After the meeting:
• Give your report form to the club Secretary.
• Remove your posted word from wherever you posted it.