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Glossary of Terms
A Toastmaster's Promise (found on back side of the Member Application form):
ACB: See Advanced Communicator - Bronze. Accredited Speaker Program: A program by Toastmasters International that recognizes those members who have obtained a professional level of excellence in public speaking. A high level of skills is required in order to qualify for this program. Less than one-fourth of all applicants are accepted into the program. The necessary skills include:
ACG: See Advanced Communicator - Gold. ACS: See Advanced Communicator - Silver. Acorn Award: An award, in the form of a lapel pin, given to each Toastmaster that maintains a list (eventually signed off by the club President and sent to the District Governor) of the 25-plus eligible-to-join-Toastmasters guests that the member brought to meetings during any given Toastmasters year (July 1 through June 30). Advanced Communication and Leadership Program: See "Manuals, Advanced". Advanced Communicator (AC): Before July 1, 2006 this was known as Advanced Toastmaster (ATM). See Advanced Communicator Bronze, Advanced Communicator Silver and Advanced Communicator Gold. Advanced Communicator - Bronze (ACB): Before July 1, 2006 this was known as Advanced Toastmaster - Bronze (ATM-B). Speaking award given by Toastmasters International after a member has met the following requirements:
Advanced Communicator - Gold (ACG): Before July 1, 2006 this was known as Advanced Toastmaster - Gold (ATM-G). Speaking award given by Toastmasters International after a member has met the following requirements:
Advanced Communicator - Silver (ACS): Before July 1, 2006 this was known as Advanced Toastmaster - Silver (ATM-S). Speaking award given by Toastmasters International after a member has met the following requirements:
Advanced Leader (AL): Starting July 1, 2006, the name was changed to Advanced Leader Silver (ALS) Advanced Leader Bronze (ALB): Before July 1, 2006 the name of this award was called Competent Leader (CL). Leadership award level given by Toastmasters International after a member has met the following requirements:
Advanced Leader Silver (ALS): Before July 1, 2006 the name was Advanced Leader (AL). Leadership award level given by Toastmasters International after a member has met the following requirements:
Advanced Toastmaster (ATM): Starting July 1, 2006, the name was changed to Advanced Communicator (AC). Advanced Toastmaster - Bronze (ATM-B): Starting July 1, 2006, the name was changed to Advanced Communicator - Bronze (ACB) Advanced Toastmaster - Gold (ATM-G): Starting July 1, 2006, the name was changed to Advanced Communicator - Gold (ACG) Advanced Toastmaster - Silver (ATM-S): Starting July 1, 2006, the name was changed to Advanced Communicator - Silver (ACS) AH Counter: See Roles in a Meeting -- Ah Counter. AL: See Advanced Leader. ALB: See Advanced Leader - Bronze. ALS: See Advanced Leader - Silver. Annual Business Meeting: A meeting held once each year, usually on the Friday morning of the the International Convention. During this meeting the voting members of Toastmasters International cast their ballots for candidates for the Board of Directors and for issues previously announced to the membership. Area: A Division is divided into two or more Areas. Each Area normally has from 3 to 7 clubs and is served by the Area Governor. The Area holds the first level of Speech Contests of club winners. Area Governor (AG): A District Officer position. This person presides over the appropriate Area Council. The office is appointed by the District Governor and approved by the District Council. Area Council: Comprised of the Area Governor and the top three officers of all clubs within the area. The top three club officers are the President, Vice-President Education and the Vice President Membership. This group should normally meet once each quarter to discuss matters concerning the health and growth of the clubs in the Area. Articles of Incorporatin: The amended and restated Articles of Incorporation of Toastmasters Internaional as files with the Secretary of State in the state of California. ATM: See Advanced Toastmaster. ATM-B: See Advanced Toastmaster - Bronze. ATM-G: See Advanced Toastmaster - Gold. ATM-S: See Advanced Toastmaster - Silver. Assistant Governor: A person who assists a Governor (Area, Division, Lieutenant or District) perform his/her duties. The person in this position assisting the governor is considered to be a District Officer Audit: A club can have its "books" audited at anytime. To prepare for the audit, the club Treasurer and one other club member prepare a report listing all income and all expenses of the club. The report is presented to the appropriate requesting persons. It can also be submitted to all club members. Auditor: Person responsible for auditing the monetary records of a district. The auditing is usually done on an annual basis and is followed by a report to the District Officers. This person in this position is considered to be a District Officer. Basic Manual: See Manuals Beat the Clock: It is awarded to clubs that adds five new members (new, dual or reinstated but not transfers or charters) in the months of May and June. The club receives a ribbon for this achievement along with any one module from The Better Speaker Series, The Successful Club Series. or The Leadership Excellence Series. Better Speaker Series (BSS): See The Better Speaker Series. Board of Directors: Twenty four officers make up this governing body for Toastmasters International. The board is comprised of: International President, Immediate Past International President (IPIP), First Vice-President, Second Vice-President, Third Vice-President, the Executive Director of the World Headquarters (WHQ), and the eighteen International Directors (two per Region). Bylaws: The rules adopted by an organization that govern the make-up of the organization and how it conducts its business. Toastmasters International has a set of bylaws and each Toastmasters club has a set of bylaws. For clubs, their bylaws cover such things as:
Bulletin: See District Bulletin. Bulletin Editor: Person responsible for the publication of the District Bulletin. This person in this position is considered to be a District Officer. CC: See Competent Communicator Chief Judge: See "Judge, Chief" Charter: A document signed by both the International President and the Executive Director Toastmasters International. The document confers membership to a club into Toastmasters International. The club must have at least twenty members, along with all of the other appropriate charter paperwork, in order to be accepted into Toastmasters International. Charter Member: See Members, New Charter Party: When a new club receives its charter, it is usually presented by the District Governor. The presentation is normally done during a special version of a normal club meeting. Charter Strength: Before a new club can be chartered, it must have at least twenty members. An existing Toastmasters club can have any number of members. However, Toastmasters International has determined that at least twenty members are needed to keep a club strong and viable. For a club to be distinguished (see Distinguished Club Program), a club must have at least twenty members on June 30, or, added at least five new members between July 1 and June 30. CL: See Competent Leader Club: The main component of Toastmasters International. Club meetings are where most of the member education occurs. A club normally consists of 10 - 40 members. However, it's membership level should be a Charter Strength. A club has eight Club Officers, seven elected plus the Immediate Past President. Club Coach: An experienced Toastmaster assigned by the District Governor to a club. This coach is usually assigned to a club that needs to rebuild its club membership back up to Charter Strength or at least gain five new members and become a Distinguished Club. This was formerly called a Club Specialist. Successful completion of serving this role earns a credit towards the ALS award. Club Executive Committee: Comprised of the current Club Officers. Club Member: Someone whose Club Membership Dues are paid through the end of the current Dues Period. The main requirement for being a legitimate contestant of a Speech Contest is to be a "member in good standing". That means that the member's Club Membership Dues are current. Club Membership Dues: Each member in the club needs to have its dues paid. The dues, paid to Toastmasters International, are $27.00 each semi-annual period. Clubs may choose to charge additional dues that are payable to the club. These additional dues pay for such things as meeting supplies. The semi-annual dues periods run from April 1 through September 30 and from October 1 through March 31. Once the dues are paid, the member is considered to be in "good standing". Club Mentor: An experienced Toastmaster who serve as mentors for newly chartered clubs. Mentors serve for at least six months, regularly attending club meetings, filling meeting roles, and offering assistance and advice to the club and its officers. This position is assigned by the District Governor. Successful completion of serving this role earns a credit towards the ALS award. Club Mission: The mission of a Toastmasters club is to provide a mutually supportive and positive learning environment in which every member has the opportunity to develop communication and leadership skills, which in turn foster self-confidence and personal growth. Club Officer Training (COT): Training offered by the district twice each year to the Club Officers. The two time periods are usually June-July and January-February. These two times are about when the new club officers begin their terms. July 1 is when the terms of all newly-elected club officers begin. For clubs that elect officers every six months, the terms of their officers also begin on January 1. Officer training is often included as a part of TLI. Club Officers (in order by rank): Club Specialist: Renamed to Club Coach, someone who helps a club for approxmately six months to build its membership back up to the minimum twenty members. This position is assigned by the District Governor. Club Sponsor: As a new Club is forming, an experienced Toastmaster serves as a sponsor to help the club fulfill the requirements to receive its charter. This position is assigned by the District Governor. Successful completion of serving this role earns a credit towards the ALS award. Also see Sponsor, Club Club Success Plan: See Distinguished Club Program. Communication and Leadership Program (aka. Basic Manual and Communication and Leadership Manual and Competent Communication Manual): see Manuals Communication Track: The portion of Toastmaster International's programs that focuses on development of communication skills. This includes the CC, ACB, ACS and ACG awards. Compare to Leadership Track. Community COntact Team: A team from a club, area or district that visits groups of non-Toastmasters such as companies and other organizations to demonstrate the Toastmasters program. May also be utilized in rebuilding low member clubs. Competent Communication: See Manuals Competent Communicator (CC): Before July 1, 2006 this was known as Competent Toastmaster (CTM). Speaking award given by Toastmasters International after a member has completed all projects in the Basic Manual. The application for the award can be done either online or paper (using the appropriate form, click here for a copy).AN> Starting July 1, 2006, this is a new leadership award level. The old CL award level was renamed to Advanced Leader Bronze. The new Competent Leadership Manual is associated with this new award level. It contains ten projects based on serving certain meeting roles and other duties within a club. The application for the award can be done either online or paper (using the appropriate form, click here for a copy). Competent Leader (CL, old version): Starting July 1, 2006, the name was changed to Advanced Leader - Bronze (ALB). Competent Leadership Manual: Manual of ten projects based on the performance of various club roles in a Meeting. Once the manual is completed and the appropriate application is made to Toastmasters International, the CL award is awarded to the member. Note that this manual starts in January 2006 and the award can be applied for anytime after July 1, 2006. The manual projects are:
Competent Toastmaster (CTM): Starting July 1, 2006, the name was changed to Competent Communicator (CC) Conference: See District conference. Conference Chair: Person responsible for coordinating the District conference. This person in this position is considered to be a District Officer. Constitution: All clubs, before they can be officially accepted as a member club of Toastmasters International, must vote to adopt the Consitution and bylaws from Toastmasters International. It allows the clubs to be part of a California nonprofit public benefit organization. This is the standard by which all clubs conduct their business. Contests (all levels within Toastmasters): Also see Speech Contests. Contests are held by all levels (ie. clubs, Areas, Divisions, Districts, Regions and International) within Toastmasters twice each year. During the spring, the contests are table topics and the International Speech. During the fall, the contests are evaluation and humorous speech. The District-level Speech Contests are held in conjunction with the semi-annual District Conferences. These contests are sponsored by one of the Divisions within the District. In Distrct 22, the Divisions are: "T", "A". "L", "K" and "S". Convention: A conference at the International level. See International Convention. Core Values: Toastmasters International defines itself by four core values:
COT: See Club Officer Training CTM: See Competent Toastmaster DCP: See Distinguished Club Program DEC: See District Executive Committee Demo Meeting: An abbreviated version of a normal Toastmasters Club meeting. The purpose is to demonstrate to several non-Toastmasters how a typical Toastmasters meeting is run. A Demo Meeting is usually done when a group of people are attempting to start a new club or a club is trying to add new members. To get a set of files useful for starting a new club and putting on a demo meeting, click here. Delegates at Large: Within the voting members of Toastmasters International are the Board of Directors. This includes the Past International Presidents and Past International Directors plus the current District Governors. Designated Representative: The person through whom member clubs exercise their rights and obligations of membership. Generally, this is the club President. Distinguished Award Levels: Based on the number of points achieved by a club in its Distinguished Club Program, a club can earn one of the following Distinguished Club statuses:
Distinguished Club: See Distinguished Club Program Distinguished Club Program (DCP): A program administered by Toastmasters International. It is designed to keep the clubs healthy. Points are awarded to clubs for achieve certain milestones. The milestones within a club include:
District: A Region is divided into two or more Districts. Each District is served by the District Governor and several other District Officers. A District is made up of two or more Divisions, usually 3 to 6. To become a district, it must have 60 clubs (44 to become a Provisional District). To view a map of all districts within Toastmasters International see http://www.toastmasters.org/pdfs/distmap.pdf District Bulletin: A District normally produces a bulletin in order to facilitate communication from the District Officers to all club members within the District. This bulletin can be published either on paper or electronically. District Calendar of Events: A District normally maintains a chronological listing of its various activities that are of interest to the clubs within the District. District Conference: Meeting held at the District level each spring and fall. The conference includes training and educational presentations, District level Speech Contests, and voting on various District items by both the District Council and the District Executive Committee. District Council: Voting body within the District, these members meet at the District conferences. Members of the District Council include the top two Club Officers (ie. President and Vice-President Education) of all clubs within the District along with all members of the District Executive Committee. District Executive Committee (DEC): Comprises the top officers of the District (i.e. District Governor, Lt. Governor Education and Training, and Lt. Governor Marketing), the Division Governors, the Area Governors, the District Secretary, the District Treasurer, the District Public Relations Officer and the Immediate Past District Governor. District Governor (DG): The top District Officer, this is an elected position. This person presides over the District Council and the District Executive Committee. The office is elected by the District Council. Usually the office is filled by the immediate past LGET. District Officers: These officers make up the District Executive Committee (DEC) of a District. The officers are: Distinguished Toastmaster (DTM): The highest award level given by Toastmasters International after a member has met the requirements for it. Upon completion, the recipient receives a plaque and is mentioned in the monthly Toastmasters International magazine. The requirements are: The application for the award can be done either online or paper (using the appropriate form, click here for a copy).District Trio: The three highest ranking officers of a District, sometimes called the 'Top Three'. These are the District Governor, the Lt. Governor Education and Training, and the Lt. Governor Marketing. Division: A District is divided into two or more Divisions. Each Division normally has two or more Areas (usually 3 to 6) and is served by the Division Governor. Division Council: Comprised of the Division Governor and the Area Governors within the Division. Division Governor (DVG): An elected District Officer position. This person presides over the appropriate Division Council. The office is appointed by the District Governor and approved by the District Council. Door Master: See Roles in a Meeting -- Door Master. DTM: See Distinguished Toastmaster. Dues Period: Club Membership Dues are to be paid to the WHQ twice each year. The final due dates are March 31 and September 30. The dues, normally paid by the club Treasurer, can be paid via the U.S. Post Office or via the Internet. Elections: The Club Officers are elected every May in every Toastmasters club. The elected officers begin their terms on June 1. In those clubs whose charter allows for elections of club officers twice a year, they also hold elections in November. Those elected officers begin their terms on January 1. The elections are run by the club's Nominations Committee. Evaluator: See Roles in a Meeting -- Speech Evaluator. EvaluMaster: See Roles in a Meeting -- General Evaluator. Event Calendar: District 22 maintains a calendar of upcoming events (click here to see it). Events include: training, conferences, speech contests. An email link is available on the event calendar page to allow submissions for the calendar. Executive Director: The managing officer and supervisor of Toastmasters International. This person is hired by the Board of Directors. Extension Awards: Each Toastmaster who sponsors a new club receives a certificate. When a member has sponsored five clubs, s/he receives a plaque. These awards apply to clubs chartered after July 1, 1976. Form a new club: See New Club Formation Founders: A ribbon awarded to a club who had a member who served as a Club Sponsor for a club that recently chartered. Founders Award: Clubs that sponsor new clubs receive the "Founder's Award" banner ribbon or patch for building on the foundation of the Toastmasters founder, Dr. Ralph C. Smedley. Gavel Club: A club for people who do not qualify as a Toastmaster member due to age, inability to pay full dues, or circumstances which would prohibit full participation in Toastmaster activities (including incarceration). Annual dues for a club is around $50 and covers all members. A gavel club may classify its members as Active, Associate, Honorary and Inactive members, if it deems such classification advisable. Generally, meetings follow a format similar to that of a Toastmasters club meeting. There is an announced agenda and participants learn and practice parliamentary procedure during each meeting. Lecturing is minimal, but discussion is held during each session. Participants also deliver short impromptu and prepared speeches. In every meeting, participants learn to apply the principles of listening, thinking and speaking. The purpose of a Gavel Club:
General Evaluator: See Roles in a Meeting -- General Evaluator. Good Standing: See Club Membership Dues. Governor: See Area Governor, Division Governor, Lieutenant Governor or District Governor. Grammarian: See Roles in a Meeting -- Grammarian. Greeter: See Roles in a Meeting -- Greeter. High Performance Leadership (HPL): Catalog # 262, this five-project program offers instruction and practice in such vital leadership skills and activities as developing a mission and vision, goal-setting and planning, identifying values and building a team. Includes three Guidance Committee Handbooks. Note that the presentation of these modules can be used as credit towards the ALS award.
Hot Seat: See Roles in a Meeting -- Hot Seat. HPL: See High Performance Leadership. Immediate Past District Governor (IPDG): Someone who held the office of District Governor just before the person currently holding that office. The IPDG is responsible for getting nominations for the upcoming elections of several District Officers (eg. DG, LGET, LGM and DVG). The nominations of these officers are usually due to the Nominations Committee by March 31. Immediate Past President (IPP): Someone who held the office of President (either at the club level or at the Toastmasters International level) just before the person currently holding that office. The IPP of Toastmasters International serves on the Board of Directors. The IPP of a club serves on the Club Executive Committee. The duties of a club IPP is to serve as the chair of the Nominations Committee. Invocation: See Roles in a Meeting -- Invocation. International: See Toastmasters International. International Director: Each Region has two persons who serve as the presiding officer of the Region called International Directors. International Directors are elected to two-year terms at the Region Conference held in conjunction with the Region International Speech Contest. International Directors serve on the Board of Directors of Toastmasters International. They also serve on committees such as: Marketing and Education, Governance and Policy, District Administration, and, Nominations. Per Toastmasters International rule, a given district may not have any of its members elected consecutively as an International Director. International Convention: An annual (each mid-August) convention sponsored by Toastmasters International. All members of Toastmasters International are invited to attend. The host site varies each year and is normally selected at least four years in advance. It took almost 90 years for a convention to be held outside of North America when Sydney, Australia was selected to host the 2010 convention. Several events happen at the convention including the annual business meeting with the election of the Board of Directors, International Speech Contest, Golden Gavel Luncheon, Hall of Fame Ceremony, educational sessions and more. International President: This person, elected by the members of Toastmasters International at the annual International Convention (held each August), serves as the chief executive officer of the Board of Directors of Toastmasters International. International Speech Contest: See Contests and Speech Contests. This contest is the only one that is also conducted at the Toastmasters International level. IPDG: See Immediate Past District Governor. IPP: See Immediate Past President. Joke Master: See Roles in a Meeting -- Joke Master. Judge: Someone who, using specific rules, rates all of the contestants of a Speech Contest to help determine the contest winners. Judges are trained by the District, usually in conjunction with a TLI. One of the judges acts as the Tie-Breaker judge. Normally, duing a Speech Contest, the judges should not be known by the audience or contestants. Also see Judge, Chief. Judge, Chief: In a Speech Contest, this person is the judge that oversees the performance of duties performed by all other contest judges. The chief judge also explains the contest rules to all contestants. Leadership Excellence Series: See The Leadership Excellence Series. Leadership Track: The portion of Toastmasters International programs that focus on development of leadership skills. This includes the CL, ALB, ALS and DTM awards. Compare to Communication Track. Lectern: A stand at the front of a meeting that provides a place for the notes of the speaker. It is also the point where one person turns control of the meeting over to another person, normally via a handshake. The lectern can be imaginary, that is, not physically present. Also see Podium. LGET: See Lt. Governor Education and Training. LGM: See Lt. Governor Marketing. Lieutenant Governor: See Lieutenant Governor Education and Training or Lieutenant Governor of Marketing Lieutenant Governor Education and Training (LGET): This is one of the District Trio District Officer, it is an elected position. This officer is responsible for all programs within the District for training all of the club members within the District on all Toastmasters speaking functions and officer duties. This training includes TLI and conference seminars along with occasional articles in the district bulletin. Usually the office, elected by the District Council, is filled by the immediate past LGM. Lieutenant Governor Marketing (LGM): This is one of the District Trio District Officer, it is an elected position. This officer is responsible for building new clubs within the District. Usually the office, elected by the District Council, is filled by someone who has recently served as either a Division Governor or Area Governor. Manuals: Speech manuals, either Basic Manual (normally called "Communication and Leadership Program manual" and starting July 1, 2006 it is called "Competent Communication" manual) or the Advanced Manuals and starting July 1, 2006 they are called "Advanced Communication Manuals". Manual Speaker: See Roles in a Meeting -- Prepared Speaker. Manual, Basic: The speech manual normally used by new members. It is called the "Competent Communication" manual. Prior to July 1, 2006 it was called the Communication and Leadership Program manual. Completion of this manual earns the CC (before JUly 1, 2006 it was called the CTM) award. Many experienced Toastmasters repeat the Basic Manual to refine speaking skills. This manual was revised in 2002. Its ten projects are:
Manuals, Advanced: Speech manuals with catalog item numbers 226-A through 226-O. Each catalog has five speeches related to a specific type of speech. These speech manuals are used by members who have achieved their CC (before JUly 1, 2006 it was called the CTM) and want to obtain the various AC (before JUly 1, 2006 it was called the ATM) awards. The advanced manuals are listed below. Note that Toastmasters International periodically revises some aspects in these manuals such as the name of a project or the length of its speech.
Meeting Roles: See Roles in a Meeting. Member Application Form: The form used to enroll someone in Toastmasters International. It can be found at http://www.toastmasters.org/fupload/media/400-MembershipApp.pdf Member Mentor: The assistance given by an experienced Toastmaster member to a new Club Member. The mentor is assigned by the club Vice-President Education. The mentor acclimates the new member with such things as the basics of Toastmasters, the Roles in the Meetings, the functions of the Club Officers, the unique functions of the club, and, guidance with the first three manual speeches. Serving as a Member Mentor counts as a credit towards the ACG (before JUly 1, 2006 it was called the ATM-G) award. In District 22, the Member Mentor also qualifies for the X-Team White Ribbon. Member Sponsor: See Sponsor, Member Members, New: A new member is one of the following:
Mentor: See Club Mentor or Member Mentor. Minimum Membershiip Policy: The Board of Directors of Toastmasters International has established a minimum membership requirement of eight members for all clubs. If membership falls below ten on any semiannual report, the Membersjip and Club Extension Deptarment at World Headquarters contacts the club, offering assistance. Clubs reports fewer than eight members may have their semiannual report returned. Minimum Membership Requrements: Those clubs which experience membership below ten and rebuild the membership to at least twenty receive the "Phoenix Award" banner ribbon or patch. It symbolized the club having "risen from the ashes". Mission of a Club: See Club Mission New Club Formation: A new club can be started by anyone age 18 or older. Usually, unless the person is an experienced Toastmaster, the person starting the club will need the assistance of one or more District Officers (of which two may serve as Club Sponsor or Club Mentor). Additionally, several forms must be filed with Toastmasters International and possibly the I.R.S. Some resources and forms include:
Nominations Committee: A group normally made up of three or five members of the club in which one or more Club Officers need to be elected by a certain date. The Nominations Committee is usually chaired by the Immediate Past President. On a determined date, the Nominations Committee brings to the club a list of candidates for each of the offices to be elected. A motion, with a second, is made to accept the list of candidates as presented by the Nominations Committee. The club may make further nominations and eventually moves that the nominations cease. The club then votes on the candidates until someone is elected to the offices. Parliamentarian: Person responsible for maintaining the use of correct Parliamentary Procedures during district meetings. This person in this position is considered to be a District Officer. There is a presentation on Parliamentary Procedure in the Success/Leadership. To see the Toastmasters International "Parliamentary Procedures at a Glance", click here. For more indepth information on Parliamentary Procedures, click here. Parliamentary Procedure: The set of rules used by clubs, districts and the International Board of Directors to run their business meetings. The set of procedures used by the clubs are specified in their bylaws. The default set of procedures is Robert's Rules of Order. Past International Director (PID): Some one who has served in the past as an International Director. Past International President (PIP): Some one who has served in the past as an International President. Phoenix Award: Those clubs which experience membership below ten and rebuild the membership to Charter Strength receive the Phoenix Award. It is a banner patch/ribbon that symbolizes that the club was able to "arise from the ashes".. PID: See Past International Director. PIP: See Past International President. Podium: Elevated platform, usually in the front of a meeting room, on which one or more speakers stand during a presentation. Also see Lectern. Prepared Speaker: See Roles in a Meeting -- Prepared Speaker. President (PRE): The chief executive officer of either a club or of Toastmasters International. The President leads an executive council made up of the club officers. The duties of a Club President include:
PRO: See Public Relations Officer Proxy Certificate: Sent by Toastmasters International or the District, they are received in the mail by all club presidents. They are to be used in case no representative from the club will be present at the District Conference. For a district-level proxy form to fill out and submit, click here. The Regional-level and International-level proxy forms are mailed, normally in the spring, to the club Presidents. Public Relations Officer (PRO): A District Officer responsible for developing and publishing all advertisement within the district. This normally includes the District Bulletin and the District website. Quiz Master: See Roles in a Meeting -- Quiz Master. Quorum: The number of members required to be present at an official meeting of an organization before it can legally do business. For the annual business meeting of Toastmasters International that means one-third of the clubs are represented either in person or by proxy. For the clubs themselves, it means one-half plus one of its members must be present in a normal club meeting. Region: A region is made up of two or more Districts. There are currently (2004) nine regions within Toastmasters International. Eight of the regions are only in the U.S. and in Canada. One additional region covers the rest of the world. Each region is served by two International Directors. Reinstated Member: See Members, New Ribbons: Are awarded by Toastmasters International to clubs that attain certain achievements. These can include the various levels of distinction, home club of district officers and membership building activities. Also, club members can receive ribbons during a meeting via the votes cast by the audience members.
Roles in a Meeting: A number of roles are needed for each meeting. Some are required/expected, others are optional, depending on the time available and the choice of the club. Roles (in order of performance during a typical Toastmasters meeting) include:
Some clubs choose to always combine two or more meeting roles into one meeting role. Additionally, due to the number of members in attendance, one Club Member will serve more than one role during a given meeting. Secretary (SEC): The club officer or district officer responsible for handling all paper matters for the |